COUNCIL MINIMUM TECHNICAL STANDARDS INDEX PAGE

Seals:

1.    Council members who use physical seals on their maps or drawings must use a seal that is approved by the Board of Registration in the state in which that Council member practices.

2.    All maps, except those with electronic signature and electronic seal, must contain a statement indicating that the map is not valid without the signature and the original raised seal of a licensed Council member.

3.    A licensee who allows another person to sign a map prepared or issued by or under the supervision of the licensee is guilty of misconduct.

4.    A licensee who signs another licensee's name on a map is guilty of misconduct.

5.    For the purpose of this rule, the word "map" shall also mean drawing, sketch or plat.

6.    Council members who wish to sign and seal electronically transmitted plats, reports, or other documents shall follow the procedures set forth below:

a.       Information stored in electronic files representing plans, specifications, plats, reports, or other documents which must be sealed shall be signed, dated and sealed by the professional Council member in responsible charge.

b.      A license holder may use a computer generated representation of his or her seal on electronically conveyed work; however, the final hard copy documents of such surveying or mapping work must contain an original signature and raised seal of the license holder and date or the documents must be accompanied by an electronic signature as described in this section. A scanned image of an original signature shall not be used in lieu of an original signature and raised seal or electronic signature. Surveying or mapping work that contains a computer generated seal shall be accompanied by the following text or similar wording: "The seal appearing on this document was authorized by [Example: Leslie H. Doe, P.E. 0112 on (date)]" unless accompanied by an electronic signature as described in this section.

c.       An electronic signature is a digital authentication process attached to or logically associated with an electronic document and shall carry the same weight, authority, and effect as an original signature and raised seal. The electronic signature, which can be generated by using either public key infrastructure or signature dynamics technology, must be as follows:

                                                               i.       Unique to the person using it;

                                                             ii.      Capable of verification;

                                                            iii.      Under the sole control of the person using it;

                                                           iv.      Linked to a document in such manner that the electronic signature is invalidated if any data in the document are changed.

d.      Alternatively electronic files may be signed and sealed by creating a "signature" file that contains the Council member's name and license number, a brief overall description of the surveying and mapping documents, and a list of the electronic files to be sealed. Each file in the list shall be identified by its file name utilizing relative Uniform Resource Locators (URL) syntax described in the Internet Architecture Board's Request for Comments (RFC) 1738, December 1994, which is hereby adopted and incorporated by reference by the Board and can be obtained from the Internet Website: ftp://ftp.isi.edu/in-notes/rfc1738.txt. Each file shall have an authentication code defined as an SHA-1 message digest described in Federal Information Processing Standard Publication 180-1 "Secure Hash Standard," 1995 April 17, which is hereby adopted and incorporated by reference by the Board and can be obtained from the Internet Website: http://www.itl.nist.gov/fipspubs/fip180-1.htm. A report shall be created that contains the Council member's name and license number, a brief overall description of the Council member documents in question and the authentication code of the signature file. This report shall be printed and manually signed, dated, and sealed by the professional Council member in responsible charge. The signature file is defined as sealed if its authentication code matches the authentication code on the printed, manually signed, dated and sealed report. Each electronic file listed in a sealed signature file is defined as sealed if the listed authentication code matches the file's computed authentication code. 

COUNCIL MINIMUM TECHNICAL STANDARDS INDEX PAGE